Virtual Office Plan - Terms of Service

Virtual Office Plan: Associate Member shall pay a monthly fee as selected at the time of execution of this Agreement to include:

  • Eight (8) Hours of Day Office or Conference Room Usage

  • Business Mailing Address and Mailbox

  • Local Business Telephone Number with Voicemail

TERM: The term of this Agreement shall be month-to-month commencing on the 1st day of the month following your sign up (the “Commencement Date”). Prorated charges will apply for early commencement. Services as provided in the Agreement are not transferrable or assignable to another party without express written consent of the Landlord.

CANCELLING THIS AGREEMENT: This Agreement may be cancelled at any time with thirty (30) days advance written notice by either party. Any portion of a month shall constitute an entire month of obligation and there shall be no prorations thereof. The agreement shall end on the last day of the month in which the thirty (30) day notice period expires. (EXAMPLE: If cancellation notice is submitted on February 6th, the Agreement shall end as of March 31st.)

PAYMENT:  Payments in U.S. funds are due in full upon the first day of each month. Payments not received by the 7th will result in a five percent (5%) late fee.  Payments not received by the 15th will result in an interruption of services including suspension of Day Office or Conference Room usage. Should services be interrupted, a reinstatement fee must be paid prior to service restoration. Accounts delinquent by thirty (30) days may result in automatic cancellation without notice. The plan monthly fee is subject to change with a thirty (30) day advance written notice. 

AUTOMATIC ELECTRONIC PAYMENT REQUIREMENT:  Automatic payment via online client payment portal is required. Landlord shall send portal invitation via email to Associate Member. Associate Member is responsible for setting up and maintaining Autopay through the online client payment portal. Payments may be made via eCheck, Credit Card or Debit Card.

SETUP FEE:  A one-time Setup Fee of ninety-nine and 00/100 ($99.00) dollars is required upon execution of this Agreement. Additional setup/installation charges may apply if Associate Member elects to add optional plan additions.

SERVICE RETAINER:  Upon execution of this Agreement, Associate Member shall deposit with Landlord an amount equal to one (1) month’s fixed monthly charges in U.S. funds (the “Service Retainer”). Associate Member may not apply the Service Retainer to the final payment of this Agreement. Landlord may apply Service Retainer to unpaid charges or damages of Associate Member. If Associate Member fully complies with this Agreement, the Service Retainer will be returned to Associate Member without interest after the termination of this Agreement, the return of all keys, and Associate Member’s settlement of their account in full. 

ANNUAL ESCALATION: Provided Associate is not in default of this agreement and upon the anniversary of the Commencement Date set forth herein, the Virtual Office Plan monthly fee shall increase by three (3%) percent.  

NOTICES:  All formal notices to Associate Member or Landlord shall be in writing sent via U.S. Postal Service or courier service. Formal notices may also be sent via online client portal notification system. Notices to Landlord shall be sent to: 39209 Six Mile Road, Suite 111, Livonia, Michigan 48152. Notices to Associate Member shall be sent to the address listed above as Associate Member’s current address. It is Associate Member’s responsibility to provide Landlord with an updated address of record. 

FULFILLMENT:  Upon expiration, cancellation or termination date, Associate Member will return all keys and provide a forwarding address and telephone number. Associate shall pay Twenty-Five and 00/100 ($25.00) dollars for each key not returned.  

PROMOTIONS, DISCOUNTS AND INCENTIVES: If Associate Member benefitted from a special promotion, discount or incentive, Associate Member is required to continue their agreement for a minimum of six (6) months. If Associate Member cancels this Agreement without fulfilling the minimum six (6) month term, the Associate Member will be required to pay an amount equal to the total value of the special promotion, discount or incentive. This charge will be assessed on Associate Member’s final invoice.

TERMS AND CONDITIONS

  • Associate Members shall abide by the Rules and Regulations as set forth by the Landlord and hereby made a part of this Agreement. Violation of Rules and Regulations may result in immediate cancellation.

  • Telephone number, voicemail and mail handling service included with the Virtual Office Plan is for one (1) company name, and for one (1) individual from that company.

  • Day office and/or conference room hours and other services included in the plan may not be applied to previous or subsequent months. No credit will be given for any unused services included in the plan.

  • Subject to availability, day offices and/or conference rooms shall be scheduled at least twenty-four (24) hours in advance, but no more than three (3) months in advance. The minimum reservation is one (1) hour, billed in thirty (30) minute increments thereafter. A 24-hour notice must be given to cancel office and/or conference room reservations or charges will apply for hours scheduled. A conference room may be substituted for an office or an office for conference room if one or the other is not available or at the centers discretion. After-hours and weekend access is permitted at the Landlord’s discretion, and may be declined without change to the monthly rate. Day office and conference room availability varies by location and scheduling use is on a first-come, first-served basis, subject to availability. Use of our meeting spaces is subject to our Terms of Use Agreement - https://www.americenters.com/meeting-spaces-tou.

  • Additional business services are available on an as-needed basis and are billed in addition to the plan’s monthly fee. Business services or associated fees are subject to change with a thirty (30) day advance written notice to the client. Any services beyond the above plan will be billed according to the business services sheet.

  • Associate Member acknowledges that upon cancellation of this Agreement, the U. S. Postal Service will not accept a “Change of Address” request for any AmeriCenter Virtual Office Plan client. Upon the successful conclusion of this Agreement, AmeriCenters will forward mail for thirty (30) days at Associate Member’s expense. Thereafter, mail will be returned to sender. Any violation of U. S. Postal Service laws or regulations may result in immediate termination of services by AmeriCenters.

  • Associate Member waives their rights to trial by jury of any action at law or equity brought by either Owner against Associate Member, or Associate Member against Owner or Owner agents or employees, arising out of, or in any way connected to, this Virtual Office Plan Agreement, or Associate Member use of the building. This waiver applies to any claim for bodily injury; loss of or damage to property, or the enforcement of any remedy under any law, statute or regulation. This jury waiver is also made by Associate Member on behalf of any Associate Member agents, guests or invitees.

  • If Landlord employs an attorney to collect any rents or other charges due hereunder by Associate Member or to enforce any of Associate Member’s covenants herein or to protect the interest of the Landlord hereunder, then, to the extent specifically permitted by statute, Associate Member agrees to pay a reasonable attorney’s fee and all expenses and costs incurred thereby.

 

VIRTUAL OFFICE PLAN RULES AND REGULATIONS

The Rules and Regulations contained herein are made a part of the Agreement executed by Associate Member.  Landlord shall have no responsibility to Associate Member for the violation or nonperformance by any other Associate Members of any of the following Rules and Regulations, but shall use reasonable efforts to uniformly enforce all Rules and Regulations.

1.     Associate Member, its guests and employees will conduct themselves in a business-like manner. Appropriate attire will be worn at all times. No person shall disturb others by noise or other activity.

2.     No vehicle, bicycle, skateboards, roller blades, or animals (except certified assistance animals) are allowed in building.

3.     Exit door(s) may not be propped open. Associate Member will not ask cleaning staff to unlock any center doors at anytime or for any reason.   

4.     Hazardous materials are prohibited. Associate Member shall not carry on any mechanical business on premise, or use oil, burning fluids, camphor or gasoline.

5.     The premises shall not be used for parties, lodging, sleeping, or for any immoral or illegal purposes.  

6.     Associate Member shall not conduct business in hallways, lobby or corridors or any other areas except in the office or conference room, as scheduled.

7.     Any newspaper, magazine or other advertising done from the said demised premises, or referring to the said premises, which in the opinion of the Landlord is objectionable, shall be immediately discontinued upon notice from the Landlord.  No sign, picture, lettering, notice or advertisement of any kind shall be painted or displayed on or from the windows, doors, roof, or outside walls of the building.

8.     Smoking is prohibited in the building.  Alcoholic beverages are prohibited in the building.

9.     Canvassing, soliciting, and peddling are prohibited in the building and on the property.    

10.   Any property belonging to Associate Member or their employee, agent or invitee shall be at the risk of such person only; Landlord will not be liable for damages thereto or for theft or misappropriation.

11.   Use of any conference room, or office, without a reservation is prohibited; and running over scheduled time is prohibited

12.   Associate Member must clean up immediately after use of conference room and return all areas (including kitchen, if applicable) to original condition.  Failure to do so may result in additional charges.  

13.   Conference room/office keys must be returned same day of use, or a late fee will apply.  Duplication of keys is prohibited. Failure to return any keys or access cards will result in additional charges.  

14.   Misuse of, or tampering with, security or surveillance equipment is prohibited.  

15.   Emergency procedures are posted in the common areas and in the welcome booklet; become familiar with them.  In case of a building emergency after hours call (734) 462-0734.

16. AmeriCenter Internet access may not be used for spamming or other mass marketing; hosting web sites, web servers, or ecommerce servers; or for providing Internet service or networking without written consent of Landlord.